What are the different Power BI license types?

Power BI license types are: Free (personal workspaces only), Pro ($14/user/month for publishing and sharing), Premium Per User (PPU) ($24/user/month for advanced features), and Fabric capacity F-SKUs, a pooled CU-based model for enterprise-scale deployment. All prices and tiers are confirmed as current on Microsoft’s pricing page as of April 2026.

What is the current Power BI Pro license cost?

Power BI Pro license cost is $14 per user per month, paid yearly. Power BI Premium Pricing for PPU is $24 per user per month, paid yearly. These US list prices have been in effect since April 1, 2025, and remain unchanged in 2026.

What is the difference between Power BI Pro and Premium Per User?

Power BI Pro ($14/user/month) enables publishing to shared workspaces, collaboration, and sharing with other Pro users. PPU ($24/user/month) adds paginated reports, 48 daily refreshes instead of 8, AI features, and deployment pipelines. In a PPU workspace, all users need a PPU license unless the content resides in a Premium or Fabric F64 capacity.

What is the total Power BI cost for a 500-user organization?

If all 500 users are on Pro, the monthly Power BI cost is $7,000. If 450 are viewers and 50 are creators, moving viewers to Free licenses backed by F64 Fabric capacity can substantially reduce total Power BI licensing cost. The exact savings depend on your Azure region’s CU pricing for that capacity size.

Can free users view Power BI reports without paying?

Yes, but only when both the report and its underlying semantic model are hosted in a workspace backed by an F64 or larger Fabric capacity SKU, and the user holds Viewer role on that workspace, per Microsoft’s Fabric license documentation.

Is Power BI Pro included in Microsoft 365?

Power BI Pro is included in Microsoft 365 E5 and Office 365 E5 subscriptions. It is not included in M365 E3, Business Premium, or any lower Microsoft 365 tier.

What is happening to Power BI Premium per capacity P-SKUs?

P-SKUs are being retired. Microsoft advises new and existing customers to purchase Fabric capacity F-SKUs instead. Existing P-SKU customers should plan migration to equivalent F-SKUs, per Microsoft’s Premium licensing update.

What is Power BI Premium Pricing for Fabric capacity?

Fabric capacity pricing uses a Capacity Unit (CU) model billed per Azure region. Annual Fabric Capacity Reservations save 40.5% over pay-as-you-go rates. The F64 threshold is the most significant planning number because it enables Free-tier viewer access at scale.

What is the difference between Power BI Embedded and standard sharing?

Power BI Embedded uses the app-owns-data model, where end users access analytics through a custom application with no individual Power BI licenses required. Standard sharing requires per-user licenses or capacity-backed workspace access for the consuming users.